Admin/Program Specialist in Bethesda, MD at CALIBRE

Date Posted: 8/2/2018

Job Snapshot

  • Employee Type:
  • Location:
    Bethesda, MD
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
  • Job ID:
    HA 2600-585

Job Description

CALIBRE is looking for an energetic Admin/Program Specialist to join our team!

  • Work harmoniously with administrative services staff who support the operations of the branch; report to and receive guidance from an Administrative Program Manager.
  • Schedule, organize, and craft agendas/presentations/handouts for meetings; manage the Outlook calendar of assigned scientists.
  • Organize, maintain, and update physical and electronic files; ensure that all files are easily accessible to others.
  • Assist in coordinating special projects and meetings on behalf of senior leadership.
  • Build travel itineraries for scientists and visiting guests; prepare all documents related to local, domestic, and outside activity travel.
  • Process equipment and supply order requests.
  • Prepare HR packages for personnel appointments and renewals; obtain required documentation from appointees as necessary (i.e. immigration paperwork, degree, reference letters, etc.).
  • Keep current on NIH operational policies and procedures.
  • Serve as the central timekeeper for assigned staff.

Job Requirements

Experience with Microsoft Office

Experience with SharePoint

Experience with Computers

Required Experience
  • No less than 2 years of professional experience;
  • Preferred BS or BA degree in any field, or additional 3 years of experience necessary;
  • Strong critical thinking and creative problem-solving skills;
  • Resilient personality with a high level of social skills to deal effectively and persuasively with all levels of an organization;
  • Ability to multitask and manage time in a dynamic work environment

CALIBRE is an Equal Opportunity Employer and supports transitioning service members, veterans and individuals with disabilities. We offer a competitive salary and full benefits package. To be considered, please apply via our website at Come join our dynamic team! #CALIBRECareers

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