Subcontracts Administrator

Alexandria, Virginia

Job ID: 4718

CALIBRE Systems, Inc., an Employee-Owned Management Consulting and Digital Transformation company, is seeking an experienced Subcontracts Administrator to perform a full range of subcontract and purchasing functions. This is a hybrid position. Duties include prepare, negotiate, and administer subcontracts, task orders, consulting agreements and purchase orders. Experience is required in a wide range of agreement types, including Fixed Price, T&M, hybrid, IDIQ, and commercial transactions. Candidate must have knowledge of and experience with Contractor Purchasing System Review (CPSR) requirements. Candidate will support internal program management staff and be a primary point of contact for internal customers for subcontracting and purchasing functions.


Duties Include:

  • Candidate must be capable of performing a wide variety of subcontract administration functions, including:
  • Manage the procurement process from solicitations through invoice payments and closeouts
  • Draft and issue request for proposals
  • Review and perform price analysis on proposal submissions
  • Negotiate pricing, Subcontracts, Non-Disclosure Agreements, and Teaming Agreements
  • Closely interface with internal Program Managers and advise operational staff on subcontracting issues
  • Prepare for and participate in government small business and purchasing system compliance audits
  • Document files appropriately to comply with CPSR requirements

Required Skills

  • Minimum 5-7 years of experience with subcontracts and purchasing in a federal contracting environment using CPSR guidelines
  • Knowledge of small business subcontracting programs, compliance of contractors purchasing systems review processes, and control of Government Furnished Property, including preparation of reports is a plus
  • Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
  • Excellent communication skills, team skills, and attention to detail
  • Ability to work in a fast paced, deadline driven environment
  • Effectively use the Microsoft Office Suite (Proficient in MSWord and Excel)
  • Ability to multitask and be organized


Desired skills:

Deltek Costpoint


BA/BS from an accredited college or university (Other education, commensurate experience and demonstrated ability of individual may be substituted.)

Desired certifications include:

  • Master Certificate in Procurement
  • Senior Professional Supply Manager (SPSM)
  • Certified Federal Contracts Manager (CFCM)
  • Certified Professional Contracts Manager (CPCM)
  • Certified Commercial Contracts Manager (CCCM)

required Experience

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