Executive Administrative Assistant

Huntsville, Alabama

Job ID: 3865

CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, is looking for a full-time Executive Administrative Assistant for the TEAMS Next MDS Administration. Duties and responsibilities include, but are not limited to: 

  • 3 years' experience supporting CEO level military equivalent (Senior Executive Service (SES) or Flag Officer).
  • 6 years' executing and leading tasks associated with senior executive level, and/or general administrative support in all facets of administration
  • Expert preparing, reviewing and coordinating executive level correspondence.
  • Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
  • Expert in government records and database management process and procedures.
  • Expert in government travel processes and systems.
  • Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
  • Expert developing, supporting and delivering senior executive correspondence, such as decision memos, read- aheads, daily updates, meeting minutes, metrics and Ad-Hoc reports.
  • Expert in government task management systems.
  • Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
  • Proficient working with government time-management procedures and systems.
  • Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
  • Excellent communication skills to include phone, office etiquette, and written skills.

Required Skills

required Experience

  • BA/BS and 6 years’ experience in administrative/business field OR AA and 8 years’ experience in administrative/business field.
  • Must have active DoD Top Secret Clearance.


Sign up to receive alerts about our latest job opportunities.